Adding and deleting extra time on timesheets

You can add and also delete extra time taken during the process execution (such as displacement time, planning time, and more) so that project coordinators, managers and, executers can accurately track and account for all the time spent on an issue execution. Then you can see on the timesheets tab all time entries added by individual users or teams during process execution and understand better working times.

Timesheets are available on the web application (for desktops, PCs and, stationary screens) and mobile devices.

This new functionality can be found in release notes: 0.65.0 and 0.68.0.

During an issue execution, you can add extra time by clicking on the  "+" green button on the right bottom corner of your screen.

By clicking on the "+" button a new button called "Add time" will appear. Click on it.

You will be redirected to a timesheet table. Here you will find a record of all the times added during this process. To add a new time you just need to click on the button "Add time". 

A new window will appear where you can fill in several fields corresponding to that extra time such as labels, users, start and finish date, and description to report in more detail the reason for that extra time.

Note: You can add more than one user. To add users just click on the "User" field and choose the people you want to add.

To select a label just click on the "Label" field and a menu will appear where you can choose for example the reason for that extra time (displacement, negligence, overtime, planning, develop). How to create labels is explained at the point number 2 of this article.

In addition, the field start date/time appears already filled in with the current date and time. The finish date/time will also auto-fill with +1hour from the current time. 

To change these times, simply click on the calendar icon in front of the "start date/time" or the "finish date/time" fields and select the desired dates and times. 

Note: If you enter a time value for a user who has this time already entered, you will receive a warning.

Once all the fields are filled in you just need to click "Save" and your new entry will be added to the timesheets table.

If you want to save this entry and add another one right away, you can also click on "Save and add new entry". 

Labels are an important part of timesheets, allowing you to see where time is being spent in a particular procedure. To add labels to time entries, you must create the labels first

To do this, go to the left menu of the platform and select "Administration". Then click on "Labels". 

Within the labels page, you will find several tabs in the top menu, select the "Timesheet" tab. Then click on "Add Group" to create a new label group. 

A new window will appear. Here you can define the name of the label group, for example, "Reason". You will also choose whether this label group will be single (the user can only assign one label from this group) or multiple (the user can assign several labels from this group).

Then, just press "Create" and your new group will be created.

Now, the new group will appear on your screen. Click on it to start creating your labels. 

You can add new labels by pressing the "+" button. You can also set the color of each label by clicking on the colored square in front of each label.

When you are done creating and editing all your labels just press "Save" at the bottom of the page. After this, your labels will be ready to be added to the time entries and will be shown in your timesheets.

If you want to delete a time entry, you just need to go to the timesheets table and click on the three dots icon in front of the time entry you want to delete. 

A new window will appear asking if you are sure you want to delete that entry. If you are, click on the "Delete" button.

The entry will then be permanently removed from the timesheet table. 

During an issue execution, you can add extra time by clicking on the "+" green button on the right bottom corner of your screen. 

After that, click on the "Add Time" option.

By doing this you will be redirected to the timesheets view. Here you are going to be able to check previous times added before related to this issue. There, to add my time, tap the "Add Time" button.

A new window will open where you can insert all the information about the new time you have added. You can add the label of the type of time, start and finish date and time and a description about how you use that time.

Note: If you try to add a time that is overlapped, you will receive a notification indicating this situation and which hours overlap.

If I click on one user, you will access to timesheets related to that user. Here, in addition to being able to see more detailed information, you can also edit the time entries you have inserted. To do that, just touch on the "Edit" button in the top right corner.

When you enter edit mode, you can edit all the parameters of your time entries.

In the edit mode, you can also delete specific time entries by clicking on the delete icon in front of them.

You can also choose to delete them all. To do this, simply tap on the three dots icon in the top right corner and then select the "Delete all" option.

A new confirmation window will appear to confirm that you are sure you want to take this action. Remember that this action will delete all time entries associated with that user and that this action cannot be undone. 

If you are sure you want to take this action, simply select the "Delete" option, otherwise tap "Cancel".

If you have any questions please contact technical support.